Fidsor Fleet
Track the vehicles you own and lease from purchase to disposal — drivers, documents, fuel, servicing, fines and the true running cost of each one.
What you get
Overview
A fleet rarely fails loudly. It leaks — a fuel card nobody reconciles, a registration renewed three weeks late at double the fee, a vehicle serviced twice in a month because two branches booked it, another not serviced in a year because the reminder lived in someone's head. None of it is dramatic. Together it is often the second-largest cost line in the business, and the least examined.
Fidsor Fleet exists to make that cost visible per vehicle, because that is the only level at which you can act on it.
Cost per kilometre, not cost per invoice
Most businesses know what they spent on fuel last month. Very few know what it costs to run vehicle 14 for a kilometre, or which of two identical vans is quietly costing 40% more. Every litre, part, fine, toll and service visit posts against the vehicle it belongs to, divided by distance actually travelled. That single number tells you which vehicles to keep, which to sell, and which driver needs a conversation — and it is the number that justifies replacing a vehicle before it strands a customer.
Documents that renew themselves
Registration, insurance, permits and driving licences all expire, always inconveniently. Each one carries its own expiry and its own reminder schedule, escalating as the date approaches and reaching a manager if nobody acts. An expired registration is not a paperwork problem — it is a vehicle that cannot legally work and a fine that grows daily.
The driver is part of the record
Assignments are tracked over time, so the system always knows who held which vehicle on which day. That is what lets a fine reach the right person, a damage report have an owner, and fuel efficiency be compared driver to driver on the same vehicle. Handover and return checklists with photos settle the argument about when the dent appeared before it starts.
How it works
From a first enquiry to a repeat customer, without leaving the suite.
- 1RegisterAdd the vehicle with its purchase or lease details, documents, plate and starting odometer.
- 2AssignGive it to a driver or a branch, record the handover condition and hold them accountable for it.
- 3OperateLog trips, fuel, tolls and odometer readings — from the driver's phone or an imported card statement.
- 4MaintainServices raise themselves on distance or date, and workshop jobs draw parts from stock.
- 5CostEvery litre, part and fine lands against the vehicle, so cost per kilometre is a fact, not an estimate.
- 6Renew or retireRegistration and insurance renew on schedule; when running cost passes value, the vehicle is flagged for disposal.
Modules
34Everything this product covers, module by module.