Fidsor Employees

Employee records, org structure, contracts and documents in one place, feeding every other HR product with the same person.

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What you get

Employee Records

Org Structure

Job Positions

Contracts

Documents

Onboarding

Offboarding

End of Service

Self-Service

Assets

Visas & Permits

Requests

Approvals

Multi-Company

Reports

Mobile

Overview

Most HR problems are record problems wearing a costume. The leave balance is wrong because the joining date was retyped. Payroll pays the old salary because the promotion lived in an email. The visa lapsed because the copy in the filing cabinet had no expiry field. None of these are policy failures — they are the predictable result of one person existing in six different places.

Fidsor Employees makes the person the record. Personal details, position, department, reporting line, contract, documents, assets and service history all hang off one profile, and every other HR product reads from it rather than keeping a copy.

Structure that the rest of the suite obeys

Departments, positions, grades and reporting lines are not decoration. They decide who approves a leave request, whose timesheet a manager sees, which salary structure applies and where a payroll cost lands. Change someone's manager once and the approvals, visibility and cost allocation follow, without anyone reconfiguring three systems.

Paperwork with dates attached

Contracts renew, probations end, visas and permits expire, certifications lapse. Each of those is stored with the date that matters and a warning ahead of it, so compliance becomes a calendar rather than a discovery.

Joining and leaving as processes, not events

Onboarding and offboarding are checklists with owners: issue the contract, collect the documents, assign the laptop, grant the product access — and, at the other end, recover it all, close access and calculate end of service from the contract and the service length rather than by hand.

How it works

From a first enquiry to a repeat customer, without leaving the suite.

1CreateA person is entered once — personal details, position, department, reporting line and company — and that record becomes the single reference every other product reads.

2OnboardIssue the contract, collect the documents with their expiry dates, hand over assets and grant exactly the product access the role needs, from one checklist.

3MaintainPromotions, transfers, grade changes and salary revisions are recorded as dated events, so the history stays intact rather than being overwritten.

4ServeStaff update their own details, request letters and track their documents from the app, which removes most of what fills an HR inbox.

5WatchContract renewals, probation end dates, visa and document expiries surface as warnings weeks before they lapse, not on the day they do.

6OffboardResignation or termination runs the exit checklist, recovers assets, closes access and hands a clean end-of-service calculation to payroll.

Modules

Everything this product covers, module by module.

Better together

Part of the FidsorOne suite

+ Fidsor PayrollContracts, grades and allowances feed the payroll run.

+ Fidsor Employee Self-ServiceStaff maintain their own details and raise their own requests.

+ Fidsor AttendanceShifts and punches attach to the same employee record.

Frequently asked questions

Why is HR split into separate products?So you switch on only what you need. Employees holds the person, the structure and the paperwork, while Self-Service, Attendance, Time Tracking, Payroll, Appraisal and Recruitment are separate products that all read the same record.

Do I need this product before the other HR products?Yes in practice. Timesheets, payslips, leave balances and appraisals all attach to an employee record, so Employees is what the rest of the HR products are built on.

Can employees update their own details?Self-service lets staff maintain contact details, dependants, bank details and documents, with the changes that matter routed for approval before they take effect.

Does it warn us before documents expire?Every document, visa, permit and certification carries an expiry date, and the alerts arrive early enough to renew rather than early enough to panic.

We run several companies. Does each keep its own structure?Each company keeps its own departments, positions, contract templates and approval chains, while head office still sees one workforce across all of them.

What happens to the record when someone leaves?The record is closed, not deleted — access is revoked and assets recovered, but service history, documents and payroll records stay available for audit and rehire.

See Fidsor Employees with your numbers

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